Author: Bridget Willard

  • Marketing for WordPress Developers: Are you taking on new clients?

    Client work is great. But how do your Twitter followers, let alone your friends, know if you’re taking on new clients and projects. And if so, which ones?

    You do refer and take referrals, right?

    What is Marketing?

    Marketing is basic communication of your goods and services. Simple enough, right? So why do so many WordPress developers fail to tell their potential customers that they are available?
    There could be many reasons, but let’s start with a simple, actionable goal.

    Audit your website and Twitter bio.

    Audit Your Website

    You may need a third party on this one. Don’t look at the code or the design. Instead, look to see where a potential customer would know the following:

    1. Are you accepting new work?
    2. What kind of work do you specialize in?
    3. How does someone contact you?

    You could go further with:

    1. Do you have a portfolio?
    2. Do you have recommendations?
    3. Do you list your clients?

    But that is way extra credit.

    Your services page should be clear in the main navigation and not buried. This is for potential customers and for your friends who are looking to refer you. If your friends are like me, they check your website first.

    Audit Your Twitter Bio

    What does your Twitter bio say? Does it say you’re a “WordPress Developer.” That’s awesome. Your peers know who you are. But does the general public. I’m going to say a hard “no.”

    If you build websites, and taking on work, I’d strongly suggest that your Twitter bio says “I build websites” in some form.

    Here are a couple of quick Google Search Screenshots that should help convince you.

    Notice that it says “web designer” or “website” in most of the suggestions. Also, the “People also ask” section is a good source of headlines for future blog posts like, “How Much Does It Cost To Hire Someone to Build A Website?”

    Oh, and please put a link to your website on your Twitter.

    More questions?

    I’d love to help you. And, yes, I am taking on marketing consulting clients.

    Below is my form.

    [caldera_form id=”CF59e795482d092″]

  • SaaS: The Cost of Doing Business Online

    SaaS: The Cost of Doing Business Online

    Updated 2/14/23

    So many small business owners think doing business online means they save money. Well, you could save money, but then you would be compromising on your tech stack.

    So many people think “online” means “free.” It used to, for sure.

    For example, many small businesses ask me how much they should budget for marketing. The answer is 15% of your gross revenue. Sound high? Maybe. But do you want to grow? It goes with website hosts, too. If you’re paying less than $25 for a web host, it’s time to upgrade.

    So what is the cost of doing business online? In this post, I detail my own SasS expenses to give you an idea of how much to budget.

    I originally wrote this in 2018 when my SaaS subscriptions were $125. Those were the days. You won’t need all of the services, but you will have some. 

    Software as a Service (Saas)

    Software as a Service basically means you can get a service through a webpage. Wikipedia has a better definition. The point is, that digital space has a cost. Software over the cloud has a cost. Clouds are not free.

    Traditional Services

    Traditional services like accounting and law typically charge retainers and charge by 15 minute increments. We never question this. So why not value our own time?

    This also includes monthly, recurring costs like cable (internet provider), electricity (to power and charge the devices you use to get to the cloud), cell phones to work remotely and call clients, as well as a percentage of your mortgage/rent or co-working fees.

    This isn’t the place for it, but please understand your costs as an agency. Understanding your costs allows you to charge for your value.

    My Monthly SaaS Costs

    I spend quite a bit of money for cloud-based tools that I deem necessary to run my Marketing Consultancy.

    Here are my monthly Saas Costs.

    Of course, these are rounded to the nearest dollar and don’t include yearly licences.

    • Postmatic (for content delivery and commenting) $20
    • Dropbox (for website & photo backups) $21
    • Backblaze (backup computer) $15
    • Loom (video tutorials for clients) $10
    • Lumen5 (video from text) $15
    • Apple (cloud storage) $4
    • Bitly (link shortening) $37
    • Hootsuite (manage client social accounts) $75
    • Xero (invoicing clients) $37
    • Canva.com (making graphics) $27
    • Calendly (to schedule appointments) $15
    • Zoom (client meetings) $16
    • GSuite (for domain name email) $24
    • Plugin Rank (for plugin stats) $9
    • Castos (podcast hosting) $49
    • Mailchimp (email marketing) $21
    • Termageddon (privacy policy) $10
    • Basecamp (project management) $21
    • Twitter Blue (edit tweets) $11

    The total amount I spend monthly on things specifically to run my business is $467.

    This doesn’t include traditional services and utilities like fiber internet ($67), cell phone ($99), electricity ($58) , or the $122 I can legally write off of my rent for my home office.

    If my math is correct, that’s $813 I need just to operate monthly.

    With a 20% self-employment tax (that we all should be saving), the client who you charge $1,000 a month only yields $233 profit.

    We haven’t even talked about my time; just the fixed monthly nut.

    The second and third, fourth and fifth clients start adding to the your net profit.

    Why am I writing about job costing and the cost of doing online business?

    As someone who spent almost 15 years in construction accounting, it baffles me that the majority of WordPress freelancers don’t:

    • Track their time (even as a sample to average out)
    • Attach costs to jobs
    • Find out their operating cost before determining pricing

    It’s another blog post or WordCamp talk to properly give an overview, but the point is that costs are costs. Figure out what you need in your workflow and do it. If you can’t afford those tools, then charge more to your clients.

    There is no such thing as a free lunch.

    Nothing is free. Your time isn’t free. Even if you don’t have to pay for software (like WordPress.org), someone still has to implement it, you still have to design a site, and it still has to be hosted. A modern website requires at least three different businesses that will be paid just to have a free website.

    Your business matters. Stop trying to do everything for free. Invest in your dream. No one else should care about your business more than you do.

    Once you figure out your operating costs, feel free to reach out to me when you’re ready to add marketing.

  • Valuing Volunteerism: A Cost Perspective

    Valuing volunteerism is a two-sided coin. It’s always nice to be appreciated by the nonprofit we serve, but we also need to understand the cost. Volunteerism isn’t without a cost or a value. So in our effort to not just recruit but retain and manage volunteers, how can we have a proper respect?

    It really starts with ourselves. We need to understand our personal costs and values.

    Do is the new give.

    “Do something great.”
    “Do something.”
    “Do.”

    Many of us believe in nonprofits and we donate both time and money to support the causes closest to our hearts.

    I believe in supporting nonprofits financially and with my time and I’m public with this donation that appears in my sidebar. As a business, I want my clients to know that I also use funds to make this world a better place.

    I am a recurring donor to 4OceanOxfam, and freeCodeCamp. I also support Aspen Camp with Amazon Smile purchases.

    I also volunteer with Make WordPressWordCamp Orange CountyWordCamp Los Angeles, and Women Who WP.

    It’s good for our souls to give back to the world, to the things that gave us a start, as it gives us a healthy perspective and stimulates gratitude.

    Why do we volunteer?

    Volunteering is good for our souls. Volunteering is a way to align our values with the world.

    I’ve volunteered for all of my adult life with many kinds of nonprofits. I’ve gone through burnout, elation, and everything in between.

    As a freelancer, business owner, or even employee, it’s important to understand both the cost and value of volunteerism.

    What is the cost of volunteering?

    One of the costs of volunteering besides our time is burnout. It’s a real thing.

    Why do we burnout?

    There are many reasons but one is that we don’t understand how much time we spend.

    [bctt tweet=”We burn out from volunteering because we don’t understand the value of our time.” username=”BridgetMWillard”]

    (This is partly why I rant so much about job costing and sample time tracking if you’ve ever spoken to me in person.)

    If we don’t understand how we spend our time, it’s too easy to say yes to everything. But at some point, there will be a cost. That could be suffering client work, personal relationships, or health.

    Another very easily solved reason is a lack of appreciation. But that’s on the “managing volunteers” side of this conversation.

    So, what if our volunteerism had an invoice?

    Time is one of the only unsustainable resources we truly have. Our time has both a cost and a value.

    Sometimes to gain perspective is to tie our time to a dollar amount. Though it doesn’t speak to all of the value, it’s one way to show others and ourselves that our work, though unpaid, matters.

    Maybe if we treated our volunteer work like it was a client, it would give other people a perspective of the worth. To gain a perspective for myself, I ran the numbers on just one of my volunteer efforts.

    What if WordCamp Orange County was my client? This would be the invoice based upon my current pricing.

    • Five months of weekly 1/2 hour meeting:
      • 20 meetings at 1/2 of my rate $75 = $1500
    • Social media management:
      • Facebook: $350/mo x 5 = $1750
      • Twitter basic: $350 x 5 = $1750
    • Total in kind donation $5,000

    Volunteerism Matters

    Besides all of the people I’ve met, relationships I’ve formed, valuable conversations that changed my life, clients I’ve gained, and people I’ve encouraged, there is a monetary value on your time.

    Spend it well. Remember your why.

    As I told a friend this past weekend at WordCamp Europe,

    “If we ever forget that this is about the people, we’ve completely lost our way.”

    Go serve, do it for others, but take care of yourself.

    Clark Tibbs

  • Why Small Business Owners Should Read Self-Help Books

    Small business owners wear a lot of hats: founder, CEO, sometimes office manager and janitor. So why do I advocate reading self-help books? There’s a few reasons but they all boil down to leadership — soft skills.

    Firstly, I “self-help” has a negative connotation. I call it nonfiction, research, and personal development. Whatever way you look at it, if you have a small business, you have challenges that often lie on the outside of your primary skillset: the reason you built the business.

    [bctt tweet=”Soft skills are the social glue that brings together all aspects of any successful business.” username=”BridgetMWillard”]

    As a small business owner, you are a leader. Leaders create a company culture that works for everyone. Leaders model psychological safety. Leaders understand their own limitations.

    How can you possibly be a successful business without first understanding yourself and secondly understanding your team? We haven’t even started talking about understanding your audience, customers, and potential market.

    Leaders Model Company Culture

    Company culture is created whether you intend to or not. Intentional company culture provides a path to success. Your small business depends upon you to create culture. It’s almost impossible to create it bottom-up. It comes from the top.

    One of the aspects of a small business company culture that is important is vulnerability. Small businesses are a small team. Your team has to look up to you. As a culture, we view vulnerability as weakness. It’s not weak; it’s the opposite. True vulnerability is strength. That strength not only encourages your team to trust you, but it inspires them to try (and fail) as well.

    The more vulnerable I have been, the more encouraged I have been to continue to do so — through business connections, mentorship opportunities, and the growth of my own empathy.

    “The most transformative and resilient leaders that I’ve worked with over the course of my career have three things in common.

    First, they recognize the central role that relationships and story play in culture and strategy, and they stay curious about their own emotions, thoughts, and behaviors.

    Second, they understand and stay curious about how emotions, thoughts, and behaviors are connected in the people they lead, and how those factors affect relationships and perception.

    And, third, they have the ability and willingness to lean in to discomfort and vulnerability.” Brené Brown, Rising Strong

    [bctt tweet=”True vulnerability is strength — it encourages your team to trust you and inspires them to try (and fail) as part of the learning process.” username=”BridgetMWillard”]

    Leaders Create Psychological Safety

    The vulnerability that you express creates a safe space. Small business owner, I ask you these questions:

    1. Do you feel safe to fail?
    2. Does your team?
    3. What are the implied or strict consequences of failure?
    4. How is that treated in your company culture?
    5. What kind of atmosphere exists in your stand-up meetings or staff meetings?
    6. Do your employees come to you with ideas or concerns?

    I can’t answer those questions for you. These are questions that require self-reflection and thought.  It may require observation over time and meetings with your management. Successful teams need to feel safe. If your team isn’t bonding, how can that be fixed?

    “In Edmondson’s hospital studies, the teams with the highest levels of psychological safety were also the ones with leaders most likely to model listening and social sensitivity. They invited people to speak up. They talked about their own emotions. They didn’t interrupt other people. When someone was concerned or upset, they showed the group that it was okay to intervene. They tried to anticipate how people would react and then worked to accommodate those reactions. This is how teams encourage people to disagree while still being honest with one another and occasionally clashing. This is how psychological safety emerges: by giving everyone an equal voice and encouraging social sensitivity among teammates.” Charles Duhigg, Smarter Faster Better

    [bctt tweet=”The best benefit you can offer your company’s employees is the freedom to fail.” username=”BridgetMWillard”]

    Leaders Understand Their Own Limitations

    There is nothing worse than a person who can’t see their own limitations. This is the moral of the story in the Emperor’s New Clothes. We delude ourselves with our own pride and often forget to look at the whole context.

    This is another reason why leaders and small business owners should meet and mastermind with people outside of their own industry. Thought diversity is an important component of innovation. What can a manufacturer of tile learn from a computer programmer? How can a battery business learn from solar? The connections we make foster ideas. Confirmation bias is a danger and the first step to protecting yourself is to recognize its existence.

    “A modern name for Smith’s insights about self-deception is confirmation bias. Confirmation bias happens when we filter reality through our biases, ignoring evidence that challenges or refutes what we believe and eagerly accepting evidence that confirms what we believe.” Russ Roberts, How Adam Smith Can Change Your Life

    [bctt tweet=”Do you dismiss alternative theories and ideas as negative or are you thankful for a differing view?” username=”BridgetMWillard”]

    What are you reading?

    If leaders understand their own limitations, create an intentional company culture with psychological safety, then understanding yourself, your team, and your customers will follow. And with that internal success, external (financial) success is bound to follow.

    So, what are you reading? What inspires you?

  • You Can’t Market in a Vacuum – Lessons About Observation

    So many businesses get tunnel vision, blinders, or myopic in their marketing. They learned what works in 1989 and kept doing it. Observe. Who are your customers — really?

    What is a vacuum?

    According to the Encyclopedia Britannica:

    Vacuum, Space in which there is no matter or in which the pressure is so low that any particles in the space do not affect any processes being carried on there.”

    Do we market in a vacuum? Not literally. No. But when we look at data without the context, we are not allowing ourselves to be exposed to alternative data.

    What do you mean?

    Let’s talk about lunch on a Monday.

    I recently had a late lunch / early dinner with my friend Rachel at Jimmy’s Famous American Tavern (and had an awesome margarita). During our lunch we were talking ideas and brainstorming in tornado fashion, as we do.

    The topic of data came up. So, I was quoting that saying “lies, damned lies, and statistics” and I added “AND DATA!” I was discussing the idea of context when it comes to data. (more…)